Capacity Planner

Capacity Planner is a ready-to-run business operations skill on Zeplik. Use for resource capacity planning -- 'do we have the people for next quarter', workload analysis, utilization forecasting, hire-vs-deprioritize calls, stress-testing upcoming projects against the team you have. Ask in plain language and Zeplik applies the skill's method for you inside the conversation, on whichever AI model you prefer.

The Capacity Planner skill loads automatically when your request matches it, or you can invoke it directly by typing /capacity-plan in any chat. It works with attachments, connectors, and any model that supports the task, so you get the same expert method every time without setting anything up.

What the Capacity Planner skill can do

• Analyze current team utilization against capacity by role
• Forecast whether upcoming quarter workload exceeds available headcount
• Identify bottlenecked skills or crunch periods before they hit
• Model hire, contract, or deprioritize scenarios with projected outcomes

Try these prompts on Zeplik

Pick a prompt to open it in the Zeplik app. If you are not signed in yet, your prompt is waiting for you the moment you do.

• We have 6 engineers and 3 big projects starting next quarter, can we cover itTry on Zeplik
• Here's our Jira export, tell me who's overallocated right nowTry on Zeplik
• Should we hire another designer or push back the launch dateTry on Zeplik
• Build a capacity plan for support team factoring in PTO and on-call rotationsTry on Zeplik

How the Capacity Planner skill works

/capacity-plan $ARGUMENTS

## Capacity Plan: [Team/Project]
**Period:** [Date range] | **Team Size:** [X]

### Current Utilization
| Person/Role | Capacity | Allocated | Available | Utilization |
|-------------|----------|-----------|-----------|-------------|
| [Name/Role] | [hrs/wk] | [hrs/wk] | [hrs/wk] | [X]% |

### Capacity Summary
- **Total capacity**: [X] hours/week
- **Currently allocated**: [X] hours/week ([X]%)
- **Available**: [X] hours/week ([X]%)
- **Overallocated**: [X people above 100%]

### Upcoming Demand
| Project/Initiative | Start | End | Resources Needed | Gap |
|--------------------|-------|-----|-----------------|-----|
| [Project] | [Date] | [Date] | [X FTEs] | [Covered/Gap] |

### Bottlenecks
- [Skill or role that's oversubscribed]
- [Time period with a crunch]

### Recommendations
1. [Hire / Contract / Reprioritize / Delay]
2. [Specific action]

### Scenarios
| Scenario | Outcome |
|----------|---------|
| Do nothing | [What happens] |
| Hire [X] | [What changes] |
| Deprioritize [Y] | [What frees up] |

How to use the Capacity Planner skill

1. 1

   Sign in to Zeplik

   Create a free Zeplik account or sign in. New accounts start with free credits, so you can try the Capacity Planner skill right away.

2. 2

   Describe your business operations task

   Ask in plain language, or type /capacity-plan to invoke the skill directly. Zeplik recognizes the Capacity Planner skill and applies its method.

3. 3

   Review and refine the result

   Zeplik returns a clear, structured answer. Ask follow-ups in the same chat to refine it or take the next step.

Source and credit

Frequently asked questions

What is the Capacity Planner skill?

Capacity Planner is a ready-to-run business operations skill on Zeplik. Use for resource capacity planning -- 'do we have the people for next quarter', workload analysis, utilization forecasting, hire-vs-deprioritize calls, stress-testing upcoming projects against the team you have. Ask in plain language and Zeplik applies the skill's method for you inside the conversation, on whichever AI model you prefer.

How do I use Capacity Planner on Zeplik?

Sign in to Zeplik and ask in plain language, or type /capacity-plan in any chat to invoke it directly. The skill applies its method and returns a result you can refine in the same conversation.

Which AI model does the Capacity Planner skill use?

Any model you choose. Zeplik works across every model in one chat, so the Capacity Planner skill runs on your preferred model for the task.

Where does the Capacity Planner skill come from?

The Capacity Planner skill is adapted from the open-source anthropics/knowledge-work-plugins project (Apache-2.0) and tuned to run natively on Zeplik. The original source is linked on this page.

How much does the Capacity Planner skill cost?

Using the skill is free to start. You only spend Zeplik credits when the assistant runs, and new accounts begin with free credits.

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